Frequently asked questions

Health Promotion Partnership Grants FAQs

Eligible organisations are defined as:

  • Sport: an organisation that involves sport or active recreation for the purposes of achieving increased physical activity and deliver health promotion outcomes
  • Arts: an organisation that includes arts and cultural programs or activities that provide opportunities for people to participate in, or to gain new experiences and deliver health promotion outcomes
  • Racing: an organisation involved in motor car or motorcycle racing and delivering health promotion outcomes
  • Community Events: agricultural shows and events that encourage broad community engagement, (not including swap meets, flea markets, seminars or similar activities) and delivering health
    promotion outcomes
  • Organisations that primarily seek health promotion outcomes that utilise sport, recreation, arts, cultural, or racing programs or facilities as the vehicle to achieve these.   

All organisations applying for funding must:

  • be an incorporated organisation, including not-for-profit, companies and statutory bodies
  • provide a bank statement from your organisation’s nominated bank account
  • be ABN registered or provide an ATO ‘Statement By Supplier’ form
  • fulfil all previous acquittal requirements for Healthway funded programs
  • maintain a general public liability insurance policy of at least $5,000,000 for the period of the agreement
  • have appropriate Health and Safety and Risk Management policies and practices in place to deliver
    the project(s)/event(s)
  • conform with relevant State and Federal legislation (e.g. Working with Children (Criminal Records
    Checking), Liquor Control, and Drugs in Sport)
  • not accept or have accepted any form of funding from tobacco companies or their related foundations, either directly or indirectly.

Once you are ready to apply please ensure you have completed all of the following steps:

  • Check your organisation is eligible by reviewing the eligibility criteria
  • Contact us to discuss your event or program prior to submitting an application
  • Confirm the minimum health requirements and co-sponsorship conditions have been agreed to by your organisations governing body
  • Register and complete all sections of the e-Application Form via our website portal. A full assessment of your application cannot be undertaken without this information.
  • Upload a copy of your Health Promotion Project Plan
  • Upload a copy of your organisation’s bank statement
  • Submit the e-Application Form to us a minimum of five months prior to the commencement of the event or program.
  • As a general rule, we will not provide organisations with more than one partnership per year
  • Applicants seeking support for multiple programs or events should plan ahead and include all activities in an application for an annual partnership
  • In exceptional circumstances where an organisation might run two very different types of events, for example, a community program and an elite championship, more than one application in a 12 month period may be accepted
  • Applications under $5,000 are approved by Healthway’s Chief Executive Officer.
  • Applications over $50,000 are approved by the Board of Healthway.
  • All our grants are recommended by the Minister of Health; Mental Health.
  • Application decisions can take around five months, though some decisions can take longer.
  • Allow sufficient time for promotion and marketing of the partnership event or activity, as inadequate lead-time may reduce the chances of your application being successful.

Following the assessment and approval processes, we will notify you if your application has been successful or not.

If successful, we will provide you with an Agreement, which outlines the strategies from your application that we support implementing as part of your project.

We may also discuss with you other strategies to include in the Agreement. The Final Agreement will help you achieve your health promotion outcomes for your project and will need to be signed by your organisation’s legal signatory. In addition, all successful applicants will be required to submit a report at the conclusion of the grant, which includes the following:

  • An online acquittal form and final project report, which highlights how your project objectives were achieved as outlined in the Agreement
  • A financial acquittal statement showing how the funds were spent
  • Photographs or promotional material demonstrating your organisation’s healthy activities
  • For some funded organisations, additional evaluation may apply, particularly for those funded for comprehensive programs
  • We will discuss this with you before finalising your Agreement.
  • Once a grant is approved, we’ll send you a letter advising what has been approved and any outstanding requirements for payment to be made.
  • Grants are paid through an electronic funds transfer to the bank account provided in your application.
  • Most partnership agreements will outline a milestone payment schedule in the contract, where part payments are made on the satisfactory completion of partnership milestones.
  • It is a condition of applying for Healthway funds that applicants acknowledge acceptance of the assessment criteria and funding conditions.
  • We will provide you with written advice about the funding decision, and you are encouraged to discuss any concerns with the Healthway team in the first instance.
  • Following this, if you remain dissatisfied with the decision you may request a review by writing to the CEO. The letter is to be signed by the organisation’s Chairperson, CEO or authorised delegate and include the reason for the request as well as what resolution is sought. Healthway will advise applicants of the outcome as soon as possible.
  • A request for a review will not impact on the consideration of any subsequent applications.
  • We approve partnership on the basis of information provided in the application.
  • The partnership may be withdrawn should circumstances arise where a partnership event cannot proceed as proposed in the application, or the partnership benefits as proposed in the application are no longer available.
  • In most cases, monies already paid in relation to the event need to be repaid, however we may consider other partnership opportunities to be substituted as an alternative if they are assessed as providing health promotion returns of similar value and occur within a similar time period.
  • For the cancellation of events in extenuating circumstances that are beyond your control, we will meet any commitments already expended following receipt of supporting financial information.
  • Personal information collected by Healthway will be handled in accordance with the Privacy Act 1988
  • For further information please read our Privacy policy or contact our Customer Service team at this office.
  • Your public acknowledgment of our funding helps spread the word about your initiative and Healthway’s contribution to the community.
  • Review our Sharing the News resource for more information.

Health Promotion Research Grants FAQs

There are six categories for research funding:

Intervention Research grants

  • Funding up to $120,000 per year for up to three years
  • Funding up to $150,000 in the year(s) the intervention is developed

Exploratory Research grants for formative or exploratory studies

  • Funding up to $75,000 over two years

Healthway Research Fellowships 

  • Funding for the provision of a salary stipend between $91,000 and $102,000 per year over three years, plus super, on-costs and some additional research costs

Healthway Research Training Scholarships

  • Funding for the provision of a salary stipend of $31,500 per year for up to three years, plus super, on-costs, and some additional research costs

Aboriginal Research Training Scholarships

  • Funding for the provision of between $31,500 and $50,000 per year for up to three years, plus super, on-costs, and some additional research costs

Visiting Fellows

  • Funding of up to $35,000 for the professional stipend plus travel expenses and accommodation
  • EOIs (Stage 1) will be assessed in consultation with relevant research experts and external agencies at the discretion of Healthway
  • Following the EOI assessment, successful applicants will be invited to submit a full application (Stage 2)
  • All invited full applications (Stage 2) will be assessed in consultation with Healthway’s Research Assessment Committee. Intervention Research grants will also be assessed by relevant research experts outside WA. External agencies may also be consulted at the discretion of Healthway.
  • All funding decisions will be made by the Healthway Board. The Board may contact any person or organisation when seeking information on which to base its decisions. 
  • Projects approved for funding by the Board also require the Minister for Health’s approval for disbursement of funds.
  • Applications will be assessed in consultation with Healthway’s Research Assessment Committee and relevant research experts, where appropriate. External agencies may also be consulted at the discretion of Healthway.
  • The candidate’s referees will be contacted by Healthway to discuss the applicant and their ability to conduct the proposed study program.
  • Shortlisted applicants may be invited for an interview.

All funding decisions will be made by the Board. The Board may contact any person or organisation when seeking information on which to base its decisions. Projects approved for funding by the Board also require the Minister for Health’s approval for disbursement of funds. 

  • Please see the guidelines for the assessment criteria for each scheme. 
  • A “four-grant rule” remains for Intervention Research grants, meaning that an EOI cannot be submitted for an Intervention Research grant if four grants are currently active, only one EOI can be submitted if three grants are currently active and so on. Please note that a grant remains currently active until Healthway has received and acknowledged all reports specified in the funding agreement and all funds have been fully acquitted.
  • Scholarships and Fellowships are excluded from the four-grant rule, and there are no restrictions on the number of EOIs that can be submitted for Exploratory Research grants.
  • Please read the guidelines for each scheme for more information on eligibility. 
  • The level of feedback provided by us will be dependent on the number of EOIs, full applications being processed, and the capacity of Healthway staff.
  • It is likely that only brief feedback will be provided to applicants who are unsuccessful with their EOI or full application.
  • Projects deemed successful and approved by the Board and Minister for Health will receive a letter of notification. Shortly after the notification of successful funding, the contract will be sent to the research office at the relevant research institution, and forwarded to the Lead Chief Investigator for signing and process.
  • Please note Healthway also requires funded researchers to demonstrate that the study has received clearance through an appropriate Ethics Committee prior to any payments being released.
  • Applicants will need to demonstrate that they have developed their proposals in collaboration with practitioners and/or policy-makers and clearly describe how the research will be translated to improve community health outcomes.
  • Applications that are not able to demonstrate how the end-users of the research will be involved in the implementation of the study and the translation of the findings are unlikely to be supported.
  • Where appropriate, knowledge translation plans should identify the specific organisational or government policies or programs that will be informed by the research, and outline how the project or policy will be informed. For example, identify the partnerships you have established and describe how these partners will be consulted, how they will contribute to the design and testing of the intervention or design of the project and how they will utilise the findings. Also describe how the findings will be communicated in a format and language that is appropriate more widely for policy makers or practitioners.
  • Successful applicants will be required to meet periodically with Healthway staff during the course of the funding period to provide updates on how the research translation activities are tracking against the plan.
  • Exploratory and Intervention Grants – 8-9 months following submission of the initial EOI
  • Research Fellowships – 5-6 months following submission
  • Research Training Scholarships – 4-5 months
  • Aboriginal Research Training Scholarships – 4-5 months
  • Visiting Fellowships –  4-5 months following submission.

Health Promotion Health Project FAQs

  • Grants will be offered to support community-based incorporated organisations to pilot or deliver small health promotion programs and activities, typically over a three to twelve-month period.

All organisations applying for funding must:

  • Be an incorporated organisation, including not-for-profit, companies and statutory bodies
  • Provide a bank statement from your organisation’s nominated bank account
  • Be ABN registered or provide an ATO ‘Statement By Supplier’ form
  • Fulfil all previous acquittal requirements for Healthway funded programs
  • Maintain a general public liability insurance policy of at least $5,000,000 for the period of the agreement
  • Have appropriate Health and Safety and Risk Management policies and practices in place to deliver the project(s)/event(s)
  • Conform with relevant State and Federal legislation (e.g. Working with Children (Criminal Records Checking), Liquor Control, and Drugs in Sport)
  • Not accept or have accepted any form of funding from tobacco companies or their related foundations, either directly or indirectly.
  • Organisations may apply for Health Promotion Health Project Grants by downloading and completing the appropriate Application Form.
  • Your project should focus on health promotion or the prevention of illness or injury using a population or community-based approach
  • The potential of the project to increase knowledge, change attitudes or behaviours to improve health
  • The ability of the project to address our strategic priorities or priority population groups
  • The ability of the project or some of the activities to be ongoing after Healthway’s initial funding; and
  • If the project represents good value for money.
  • Applications under $5,000 are approved by Healthway’s Chief Executive Officer
  • Applications over $50,000 are approved by the Board of Healthway
  • All our grants are recommended by the Minister of Health; Mental Health.
  • Application decisions can take around five months, though some decisions can take longer.

Following the assessment and approval processes, we will notify you if your application has been successful or not.

If successful, we will provide you with an Agreement, which outlines the strategies from your application that we support implementing as part of your project.

We may also discuss with you other strategies to include in the Agreement. The Final Agreement will help you achieve your health promotion outcomes for your project and will need to be signed by your organisation’s legal signatory. In addition, all successful applicants will be required to submit a report at the conclusion of the grant, which includes the following:

  • An online acquittal form and final project report, which highlights how your project objectives were achieved as outlined in the Agreement
  • A financial acquittal statement showing how the funds were spent
  • Photographs or promotional material demonstrating your organisation’s healthy activities
  • For some funded organisations, additional evaluation may apply. Particularly for those funded for comprehensive programs
  • We will discuss this with you before finalising your Agreement.
  • Once a grant is approved, we’ll send you a letter advising what has been approved and any outstanding requirements for payment to be made.
  • Grants are paid through an electronic funds transfer to the bank account provided in your application.
  • Most partnership agreements will outline a milestone payment schedule in the contract, where part payments are made on the satisfactory completion of partnership milestones.
  • It is a condition of applying for Healthway funds that applicants acknowledge acceptance of the assessment criteria and funding conditions.
  • We will provide you with written advice about the funding decision, and you are encouraged to discuss any concerns with the Healthway team in the first instance.
  • Following this, if you remain dissatisfied with the decision you may request a review by writing to the CEO. The letter is to be signed by the organisation’s Chairperson, CEO or authorised delegate and include the reason for the request as well as what resolution is sought. Healthway will advise applicants of the outcome as soon as possible.
  • A request for a review will not impact on the consideration of any subsequent applications.
  • We approve projects on the basis of the information provided in the application
  • The project may be withdrawn should circumstances arise where it cannot proceed as proposed in the application, or the project benefits as proposed in the application are no longer available
  • In most cases, monies already paid in relation to the event need to be repaid, however, we may consider other project opportunities to be substituted as an alternative if they are assessed as providing health promotion returns of similar value and occur within a similar time period.
  • Personal information collected by Healthway will be handled in accordance with the Privacy Act 1988
  • For further information please read our Privacy policy or contact our Customer Service team at this office.
  • Your public acknowledgment of our funding helps spread the word about your initiative and Healthway’s contribution to the community
  • Review our Sharing the news resource for more information.

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